Event Terms and Conditions

Teams and Participants must agree to the following terms and conditions.

The Event

Participants will undertake to walk a 50km or a 25km in teams of 3 to 6 participants along a pre-determined route within 10 or 16 hours in order to raise vital funds for Oxfam Ireland. Oxfam Ireland and the event organisers reserve the right to alter the course without notice and/or cancel the event in consultation with and under the direction of Emergency Services. If the event is cancelled the participating teams can request a 50% refund of their registration fee.

Roles and Responsibilities

Trailtrekker is an Oxfam Ireland event, organised in conjunction with 26 Extreme, in order to raise funds for Oxfam Ireland. Fundraising amounts based on the tables below.

EURO

No. in team

25km

50km

3

795

1,155

4

1,060

1,540

5

1,325

1,925

6

1,590

2,310

GBP

No. in team

25km

50km

3

630

930

4

840

1,240

5

1,050

1,550

6

1,260

1,860

Fundraising

The amount of funds each individual raises does not include the sums paid as registration fees, nor the funds which may be subsequently reclaimed by Oxfam Ireland in Gift Aid. 75% of the minimum sponsorship should be submitted one month before the event. Final sponsorship is due by 7th of July 2014. Failing to meet your fundraising pledge may result in refusal from subsequent Oxfam-sponsored challenges. No funds raised will be paid to any charity other than Oxfam Ireland.

Entry to the Event

Entry is worked on a ‘first-come-first-served’ basis and once the event has reached capacity no further applications will be accepted. Valid details for all team members must be submitted at the point of application. Further details will be required prior to the event, including medical history. Submitting an entry online does not automatically guarantee entry to the event. Your place in Trailtrekker 2014 is not confirmed until you have received confirmation from Oxfam Ireland.

The Hazardous Nature of the Event The event involves sustained physical exercise in a remote area and on uneven terrain at times. Some 50km teams will also be walking at night. You are responsible for your own level of fitness and for consulting a doctor if any medical issues could hinder your participation in the event. The organisers may need to cancel, halt, delay, or re-route the event in response to hazards including fire, flood, path instability, foot and mouth or other such disease. In such instances, you will be given as much notice as possible and any necessary alterations will attempt to preserve the nature of the event.

Insurance

It is your responsibility to ensure that any insurance policy you take out or have in place covers you fully for all activities during the event.

Rules and Regulations

Teams must consist of 3 to 6 participants. At least one member of each team must be over 18 on the date of the event. Minimum age for participation is 16. Team members must start together, remain together on the trail and must check in at each checkpoint and the finish point together. Team members may not leave a checkpoint until the whole team has reached that checkpoint. A team’s recorded time at each checkpoint and at the finish will be the time of the last team member. It is the team’s responsibility to ensure that they have been correctly checked-in at each checkpoint. You may not be transported by vehicle along any portion of the trail or between any points on it, unless you have formally withdrawn from the event. You will need to wear the timing chip at all times during the event. Should any team member withdraw from the event, please ensure the timing chip is returned to a member of Oxfam staff.
Participants and Support Crews must respect the environment. Use the litter and recycling bins provided at the checkpoints. Our aim with the event is to leave no trace, take only photos and leave only footprints.

Registration

Registration of your team on event day is a mandatory safety procedure and it is each team’s responsibility to ensure that this is completed in good time prior to its allocated start time. If you are deemed by the organisers to be inadequately equipped or prepared, you may be disqualified on safety grounds. Smokers agree to smoke only in the designated area provided. Only teams who complete the 50km and 25km events with their full complement of team members will be eligible for the official Trailtrekker awards.

Teams and Participants must agree to the following terms and conditions.

Withdrawals and injuries before the event:

The registration fee is your contribution to the cost of your participation in the event and is non-refundable. Substitution of team members is permitted until one week before the event. All changes must be communicated to Oxfam Ireland before this date, using the change of team member from that will be issued.

During the event

Any member who is injured or exhausted must be brought to the nearest checkpoint for assistance. If the casualty cannot be moved, firstly please contact Race Control for assistance. If you cannot contact Race Control, one person must stay with the casualty while the remaining members seek help. Under no circumstances is a casualty to be left unattended. If you wish to withdraw from the event you must first report to the nearest checkpoint or contact Race Control. It is the responsibility of the remaining team members to ensure that the organisers are aware of the withdrawal and they may not continue until it has been reported. If a team is reduced to only one member, the participant may not continue to walk alone and must be formally adopted by another team.

Disqualification

Failing to wear identification numbers, failing to comply with safety order notices issued by the Trailtrekker organisers, or acting dangerously or unfairly to gain advantage during the event may result in disqualification. Teams may also be disqualified if Oxfam Ireland determines they are using their participation in Trailtrekker in any way deemed to be inappropriate.

Marketing

Participants agree that any images and interview material taken during the event may be used by Oxfam Ireland to promote Trailtrekker and Oxfam-sponsored challenge events.

If you need to get in touch with a member of the Trailtrekker team, please email: Trailtrekker@oxfamireland.org

You can also contact the team in the Dublin office on (01) 635 0403 or in the Belfast office on (028) 9089 5972.